Frequently Asked Questions

eRecording stands for electronic recording. It’s the process of preparing, transmitting, reviewing, and officially recording real estate documents electronically.

Hopdox is an eRecording software as a service (SaaS) that helps you prepare, send, review, and manage documents with counties nationwide. The process is simple, but behind the scenes, it’s built on secure technology and compliance.

Closing on a home, filing a lien, or working with property records requires documents to be recorded with the county. eRecording ensures ownership is protected, loans are secured, and property records remain accurate.

The cost to eRecord typically includes standard county recording fees plus a service or transaction fee from the eRecording provider.

With Hopdox, there are no annual fees, licensing fees, or support fees. Just simple, pay-as-you-go pricing.

No. Hopdox has no license fees, period. You pay for what you record. Nothing extra to access the platform, no annual licensing cost stacked on top.

eRecording can take anywhere from a few minutes to a few hours, depending on the county’s processing times. Many documents are recorded the same day they are submitted. Turnaround times are significantly faster than traditional mail or in-person recording.

Hopdox was founded by Paul Clifford, who also built Simplifile — one of the eRecording industry's most established platforms. That means Hopdox is built by people who've already solved eRecording at scale once. Paul started Hopdox to help people in the industry and make eRecording better than ever. 

Common documents that can be eRecorded include deeds, mortgages, liens, notice of commencements, releases, assignments, and affidavits.

The exact list varies by county based on their requirements and capabilities. Most jurisdictions support standard real estate and land record documents.

While Hopdox does not offer one-time recording, we love working with companies of all sizes, whether they’re well established or just getting started. Hopdox offers pay-as-you-go options without requiring an annual fee/subscription for multiple-time submitters.

If a document is rejected, the county will provide a reason for the rejection, such as missing information or formatting issues. You can correct the issue and resubmit the document electronically.

1. Prepare & Submit Upload or scan your document into Hopdox. Our system will prepare your documents and automatically auto index.
2. Secure Transmission Documents & fees are transmitted to the county through encrypted channels. You can track the status of each document in real time.
3. County Review County staff review the documents and check for formatting, fees, and legal compliance.
4. Record and Return Once accepted, the document is officially recorded. Hopdox delivers the recorded document image to you electronically.
5. Managing Recorded Documents Hopdox allows you to manage your recorded documents. They are securely stored and backed up within Hopdox.
6. Reporting Hopdox delivers timely reporting to allow you to track and analyze all your recorded documents and associated fees.

Hopdox provides tools that streamline document intake, validation, and communication between submitters and county offices. It helps improve accuracy and speed up processing times. The platform is designed to enhance efficiency while maintaining compliance and security.

Hopdox focuses on efficient, user-friendly workflows with flexible payment options. It emphasizes transparency, ease of use, and improved communication between all parties. This approach helps simplify the recording process for both submitters and counties.

eRecording is commonly used across the real estate industry, including counties and recording offices, title companies, banks and lenders, builders and contractors, and attorneys.

No. Hopdox has no account minimums. Whether you record five documents a month or five thousand, there's no minimum volume or spend required to keep your account active.

Hopdox uses OCR-powered auto-indexing to pull key data like names, dates, and document types directly from your documents, cutting manual entry and reducing indexing errors before a document ever reaches the county. 

What makes Hopdox different comes down to three things: no license fees, no account minimums, and OCR-powered auto-indexing. All backed by the team who founded Simplifile. Most competitors offer one or two of these. Hopdox was built from the ground up to help the people in the eRecording industry with the best customer service and newest software in the space.