Frequently Asked Questions

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eRecording BasicsPricing & AccountsHow It WorksAbout Hopdox

eRecording Basics

What is eRecording?

eRecording (electronic recording) is how documents get prepared, sent, reviewed, and officially recorded with the county.

What is eRecording software?

It’s the tool you use to prepare, send, review, and manage documents with county recorders online.

Hopdox is eRecording software as a service (SaaS) that works with counties nationwide. Simple on the surface, built on secure, compliant technology underneath.

Why does eRecording matter?

Recording protects ownership, secures loans, and keeps property records accurate. Every home closing, lien, and property record update depends on getting documents recorded with the county.

Who can eRecord?

eRecording is used across several industries:

• Title companies
• Banks and lenders
• Builders and contractors
• Attorneys
• Counties and recording offices

What documents can you eRecord?

The most common are deeds, mortgages, liens, notices of commencement, releases, assignments, and affidavits.

The exact list varies by county, but most support standard real estate and land record documents.

How long does it take to eRecord?

Often the same day. Depending on the county, recording takes anywhere from a few minutes to a few hours, which is far faster than mailing or recording in person.

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Pricing & Accounts

How much does it cost to eRecord?

You pay the county’s standard recording fees plus a service fee from your eRecording provider.

With Hopdox, that’s it. No annual fees, licensing fees, or support fees. Just simple, pay-as-you-go pricing.

Does Hopdox charge license fees?

No. Hopdox has no license fees, period. You pay for what you record, with nothing extra to access the platform and no annual licensing cost stacked on top.

Is there a minimum account requirement to use Hopdox?

No. Hopdox has no account minimums. Whether you record five documents a month or five thousand, there’s no minimum volume or spend required to keep your account active.

Does Hopdox offer one-time eRecording?

No. Hopdox is built for repeat submitters, with pay-as-you-go pricing and no annual fee or subscription.

We love working with companies of all sizes, whether they’re well established or just getting started.

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How It Works

What happens to documents when you eRecord with Hopdox?

Six steps, start to finish:

1. Prepare and submit. Upload or scan your document. Hopdox prepares it and auto-indexes it for you.
2. Secure transmission. Documents and fees go to the county through encrypted channels, and you can track each one in real time.
3. County review. County staff check formatting, fees, and legal compliance.
4. Record and return. Once accepted, the document is officially recorded and Hopdox delivers the recorded image back to you electronically.
5. Manage your documents. Recorded documents are securely stored and backed up in Hopdox.
6. Reporting. Track and analyze all your recorded documents and associated fees.

How does Hopdox's auto-indexing work?

Hopdox uses OCR to pull key data like names, dates, and document types straight from your documents. That means less manual entry and fewer indexing errors before a document ever reaches the county.

What software does Hopdox integrate with?

Hopdox is currently integrated with SoftPro, so you can eRecord right from SoftPro 360. Read the announcement.

We’re working on adding more integrations, too.

What happens if a document is rejected?

You fix it and resubmit, all electronically. The county tells you why it was rejected (usually missing information or a formatting issue), so you know exactly what to correct.

How does Hopdox help county recorders?

Hopdox streamlines document intake, validation, and communication between submitters and county offices. The result is better accuracy and faster processing, with compliance and security built in.

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About Hopdox

Who founded Hopdox, and what's their eRecording experience?

Paul Clifford, who also built Simplifile, one of the eRecording industry’s most established platforms.

That means Hopdox is built by people who’ve already solved eRecording at scale once. Paul started Hopdox to help people in the industry and make eRecording better than ever.

What makes Hopdox different from Simplifile?

Hopdox comes from Simplifile’s founder and is built around:

• Efficient, user-friendly workflows
• Flexible payment options
• Transparency and ease of use

What makes Hopdox different from other eRecording software?

Three things:

• No license fees or account minimums
• OCR-powered auto-indexing
• Better support for submitters and counties

Most competitors offer one or two of these. Hopdox gives you all three, plus the newest software in the space.

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