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What is eRecording?

If you’ve ever closed on a home, filed a lien, or worked with property records, you know how important it is to get documents recorded with the county. Recording protects ownership rights, secures loans, and ensures that public property records stay accurate.

Traditionally, this meant couriers, mail delays, stacks of paper, and a lot of waiting. Today, eRecording is the better, faster, more secure way to record documents electronically.

At Hopdox, we like to say that eRecording is simply better.

What is eRecording?

The Basics of eRecording

eRecording stands for electronic recording—the process of preparing, transmitting, reviewing, and officially recording real estate documents electronically instead of delivering paper to the county recorder’s office.

Think of it as replacing the mail slot at the courthouse with a secure digital connection. Documents still go through the same legal review by the county, but the entire process happens online.

Who uses it?
• Counties and Recorders to process documents more efficiently
• Title Companies to close transactions quickly and reduce rejections
• Banks & Lenders to file liens, satisfactions, and mortgages without delay
• Attorneys & Law Firms to handle real estate and legal filings securely
• Builders & Contractors: to file Notices of Commencement from the job site

A Brief History of eRecording

The practice of keeping public property records in the U.S. goes back to the colonial era, when local governments began recording deeds, mortgages, and liens to establish ownership and prevent disputes. For centuries, recording was strictly a paper-based process. To record a document,  you’d walk into the county office, stand in line, and hand it over.

With the rise of digital technology, counties began exploring ways to modernize. The Uniform Real Property Electronic Recording Act (URPERA), adopted in 2004, gave states a clear legal framework to accept documents electronically. URPERA confirmed that electronic signatures and documents carry the same legal weight as paper originals.

History of eRecording

How eRecording Works with Hopdox

The process is simple, but behind the scenes, it’s built on secure technology and compliance. Here’s what happens when you use Hopdox to eRecord your documents:

1. Prepare & Submit

Upload or scan your document into Hopdox. Our system uses smart technology to automatically read your scanned document and pull the indexing information for you. That means no more typing fields by hand and fewer rejections.

2. Secure Transmission

Documents and fees are transmitted electronically to the county through encrypted channels. You can track the status of every document in real time.

3. County Review

County staff review the document just as they would a paper one by checking formatting, fees, and legal compliance.

4. Record and Return

Once accepted, the document is officially recorded. Hopdox delivers a certified copy back to you electronically, often within hours instead of days or weeks.

Why Hopdox?

At Hopdox, we care about the people who record documents everyday. We feel that eRecording should provide the easiest, most intelligent and efficient process to record documents.

Why Hopdox?

We Are Industry Veterans

Though Hopdox is a new name in eRecording, our team has decades of experience you can rely on. You may know us as the founders of Simplifile, and we’re excited to return to the industry with a fresh perspective and even greater dedication to serving you.

Superior Technology

Hopdox was built from the ground up to be smarter and faster than older platforms. With built-in AI, our system automatically identifies and fills indexing fields before you submit, helping reduce errors and speeding up the entire eRecording process.

We Truly Care

We know how important your work is, and we’re committed to supporting you every step of the way. Whether it’s through personalized support or attending industry events, we listen and adapt to meet your needs and make your job easier.

Most Affordable Pricing

We charge a simple per document fee—that's it. No annual fees, license fees, support costs, or account minimums. Our efficient platform streamlines operations, allowing us to do more with less.

Unmatched Customer Support

Our U.S.-based team specializes in eRecording’s unique requirements. The majority of our team members have hands-on experience with document recording, bringing invaluable insights and expertise to their roles.

eRecording. Simply Better.

At Hopdox, we don’t just believe in eRecording. We believe in making eRecording work for people. Our platform is intuitive, reliable, and backed by real humans who care about your success.

Whether you’re a county, title company, bank, or builder, we’re here to make the process faster, safer, and easier—because at the end of the day, it’s not just about documents. It’s about giving you more time back for what matters most.

Curious how Hopdox can simplify your eRecording? Request a demo today.

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